Professionally ending your email is highly essential, most importantly, for business emails. A great email ending can make your email stand out and become unique. It is also necessary because it entrenches in the mind of the reader a positive impression of you. If your email ending is unprofessional, it might defeat the purpose of writing the email in the first place.
A lot of great email ending or closing are available, as you will see in this article. You also be enlightened about the most professional way to send an email, with great samples of the best email ending.
So why is it important to end your email professionally?
Here are the reasons.
The Reasons you should have a professional email ending.
Emails are business communication, and they require a professional ending because:
- They signal the end of the message if done properly.
- Triggers the need for the reader to act on the message.
- Create a positive impression of the writer to the reader.
- It reveals the sender’s identity and intent.
- It offers the recipient with the contact details of the sender.
Four popular email ending/closing
People use any of the following email ending or closing phrases because they are popular. The four of them are:
Yes, people use ‘best’ as an email closing. Though it is more professional when written as ‘best wishes,’ ‘best regards’ etc.
It is regarded as a safe bet because it is neutral and semi-formal, in the case of where the person you are writing to is not familiar to you.
‘Sincerely’ is fairly popular and has certain variables such as ‘Yours truly’ and ‘Sincerely yours.’ It is accepted because of how polite and formal it sounds. However, usage is ancient.
Please avoid this closing if you send an email to a colleague, a familiar client, or a great friend.
‘Thank you’ or ‘Thanks’ is the most professional email ending today. Expressing gratitude remains one of the best ways to gain the favor of someone, which is the aim of most emails.
A ‘thank you’ allows your recipients to become more valued and cherished, allowing them to respond positively. ‘Thank you’ gives more room for people to reply or get back to you.
‘Regards’ or ‘best regards’ is another very popular email closing that most persons have used in their business email. It is neutral, straight-to-the-point, and has a tint of well-wishing.
To prevent blandness or cold, you can use a modified variation of the email closing, including ‘warm regards,’ ‘Kind regards’ or even ‘warm regards.’
Sample of professional email closing
Here are some of our recommended professional email closing:
When you need an answer to a question
Appreciate your help in answering my question,”
“If you’re able to reply by [day or time], that would be great — thank you!”
“Thanks for pointing me in the right direction,”
when you are requesting a meeting
“Hoping for a hole in your calendar,”
“Eager to work around your schedule,”
When you request feedback or task completion
“Thanks in advance for your time,”
“I appreciate your help,”
“Looking forward to your reply,”
Thanks, and let me know if there are any hold-ups,”
when you are nurturing a relationship
“Keep fighting the good fight,”
Preparing for a planned meeting or project
“Speak with you soon,”
“Look forward to connecting soon,”
“Looking forward to chatting,”
When you’re sending an update or fulfilling a request
“More soon,” (only if you’re committing to a future update)
“That’s all for now,”
“Happy to help if you want to know more,”
“Let me know if you have any questions,”
When someone’s done something for you
“Thanks again for [what they did for you — make it a quick phrase],”
“You’re the best,”
when you feel comfortable breaking the norm
“Have a great day and watch out for falling space stations,”
“Sent from the bottom of my heart,” (a play on the typical mobile sign off)
“This message made from 100% recycled electrons.”
“FUN FACT: Penguins have knees.”
When you’re wrapping up a project or other type of collaboration with a vendor
Great working with you,”
“Thank you for your hard work,”
replying to rejection
“Thanks for your consideration,”
“Appreciate your time and consideration,”
When you’re sending a reminder
“Don’t forget to [action],”
“Again, please [action],”